Sponsorship

Sponsorship is a great way to get you or you company recognized. Contact PTRF today for more details.  2010 Race Sponsors.

Volunteering

Organizing a safe and fun event for our racers is a priority for PTRF. To accomplish that goal, many volunteers will be needed in all aspects of the event. Volunteers are needed prior to the race to flagged the course, set up the transition area, prepare race packets, etc. Also many volunteers are needed on race day. If you are interested in volunteering, please download and fill out the form below, or contact PTRF.

Volunteer Form (pdf)

Volunteer Job Descriptions

Race Preparation

Volunteers are needed the day before the race to help with preparing for the event. On Friday afternoon, April 23rd, volunteers will assist with setting up the transition area, watering stations, and flagging and marking the race course. Volutneers are also needed early Saturday morning to assist with racer registration & check-in, as well as kayak and bike drop-off.

Parking

Race day will bring a lot of traffic into the area. Assistance will be needed from volunteers to direct traffic to designated parking areas in order to keep the race course open and safe.

Packet Pick-Up and Body Marking

Volunteers will assist with handing out race packets to participants on race morning, April 24th, from 7 am to 8:30 am. Additional volunteers will be needed race morning to hand out assigned racing chips for timing and to body mark participants. Body marking helps event personnel, event officials, and photographers identify the race participants during the race. Participants are marked with black magic markers.

Timing

Timing will be provided by the use of timing chips. Timing chutes are set up to direct each participant across the timing mats. Volunteers will help the timing team by directing participants across these mats. You will also help keep the timing areas clear of spectators and make sure all timing equipment is safe from spectators. Several volunteers will be needed at the finish line to assist with timing and to cut off the ankle bracelets holding the special timing chip. Timing chips are the property of our timing partners and the chip must be collected before a participant is allowed to leave the chip retrieval area.

Transition Area

The Transition area is where all participants keep their bike and additional gear required for their individual race. Volunteers should expect to be asked many questions concerning race details. (Where is packet pick-up? Where do I pick up my chip? Where is body marking? Where can I find a bike mechanic? Where are the rest rooms?). Any volunteer not knowing the answer to these basic questions should ask event personnel prior to the race. Volunteers will be at both the entrances and exits of the transition area directing race participants on which way to go. The transition area is for race participants only. Spectators will not be allowed to enter the transition area at any time before, during, or after the race.

Kayak Course

Volunteers with a power boat are needed on Friday to place the kayak course buoys. Race day volunteers are needed on on the beach and will be under the supervision of the designated kayak coordinator. You will be asked to help racers put-in and take out their kayaks and gear. Volunteers will assist in keeping the race course clear of spectators.

Bike Course

On the bike course, volunteers are needed to help give participants directions. You will be asked to position yourself at certain intersections along the bike course and guide bikers to turn or move forward. Police officers may be at major intersections directing traffic. Personnel from the event will mark broken pavement with a brightly colored spray chalk. Each turn and intersection will be marked with directional signs and with spray chalk on the road surface. Volunteers will help direct participants in and out of the transition area keeping it clear of spectators.

Run Course

Volunteers will direct participants out of the transition area and along the designated run course while keeping the areas clear of spectators. Personnel from the event will mark each turn with brightly colored turn signs and flagging. Volunteers will hand participants cups filled with water at designated water stations on the run course. You will be assigned to pick up cups around the water station during the event and to help with clean up after the race. Event personnel will be responsible for having this area clean and free of trash.

Finish Line/ Refreshments

Volunteers will assist in directing participants to the finish line as they end their race day. They will need assistance with the chip removal. You will provide these services as well as help with serving refreshments that usually include beverages, fruits, and snacks to participants after the event.

Awards & Lunch

At noon on race day, we wil hold an award ceremony and serve lunch for racers who pre-paid for lunch as well as all volunteers. We will need several volunteers to cook and serve lunch as well as cleanup.

Breakdown

Several volunteers will be needed to cleanup the lunch area, water stations, as well as haul and load rental kayaks onto trailers.

For More information or answers to questions regarding the Kayakalon, please contact: info@ptrf.org